Financial Policies for Successful Pathways both Consulting and Coaching services. Each service type has its own financial policy. Please review the section that applies to your engagement.

Consulting Financial Policy

This financial policy applies only to services provided under the Consulting arm of Successful Pathways Behavioral Consulting Inc.

Parent/Guardian Responsibility
As parent/guardian of the client, you are responsible for any and all charges incurred for treatment or consulting services. This includes deductibles, co-payments, co-insurance, or any non-covered services.

Insurance Claims
As a service, we may file claims with private insurance companies. Insurance verification is not a guarantee of payment.

Insurance Denials & Updates
If a claim is denied or unpaid after 90 days, the balance becomes the parent/guardian’s responsibility. You are responsible for providing updated insurance information to avoid full financial liability.

Fees & Invoices
Rates for ABA therapy sessions, evaluations, and other consulting services are available upon request. Invoices will be generated for any balance due and must be paid within 15 days.

Accepted Payment Methods & Card on File
We accept credit/debit cards, checks, and cash. Returned checks incur a $30 fee. A valid credit card authorization is required and may be billed for outstanding balances.

Session Length
When billing insurance, session length follows contracted rates and will not be less than 30 minutes.

Cancellation, Late Arrival & Pick-Up

• Missed sessions without 24-hour notice may be billed at $50 (exceptions may be made for illness or emergencies).

• Arriving more than 15 minutes late for a 1-hour session (or more than 5 minutes late for a 30-minute session) may result in no treatment.

• After 3 late pick-ups, a $25 fee per 15-minute increment may apply.

Assignment of Benefits
You authorize Successful Pathways to release necessary information for insurance claims and to receive direct payment from your insurance company. You are responsible for all charges not covered.

Coaching Payment & Cancellation Policy

This policy applies only to services provided under the Coaching arm of Successful Pathways Coaching.

Fees & Payment
Fees for coaching sessions, packages, or workshops are available upon request. Payment is due at booking or monthly as agreed. We accept credit/debit cards, Zelle, PayPal, and checks. Returned checks incur a $30 fee.

Cancellations & Rescheduling
At least 24 hours’ notice is required to cancel or reschedule a session. Missed sessions without notice may be billed at $50 (exceptions may be made for illness or emergencies).

Refunds & Credits
Session fees are non-refundable. Unused sessions from prepaid packages may be credited toward future coaching within 90 days.

Confidentiality & Notes
Coaching notes are for educational purposes only, not medical records, and are not covered by HIPAA. Information is kept private except as required by law (e.g., concerns about abuse or risk of harm).

Disclaimer
Coaching is not therapy or medical treatment. Clients are responsible for seeking medical or mental health care when needed.